Board governance software is an electronic tool to help directors of the board and their staff members, and their boards handle the tasks involved in organizing meetings, preparing documents, sharing them, and making sure they are in compliance. This kind of technology can provide a more efficient and effective method to conduct meetings, and eliminates many of the manual processes that can be labor-intensive for administrative teams and boards.
Selecting the appropriate board portal system begins with knowing your needs. You should search for a system that allows you to prepare and distribute agendas of meetings and distribute files, keep minutes and ensure the compliance of different legal and regulatory requirements based on the industry you operate in. Additionally, the best board management systems will also offer a virtual video feature that allows you to hold seamless remote meetings.
Some top-rated board portals also provide valuable governance resources that can aid in your decision-making and help your board members to be as prepared as they can. These can include boards and news reports that are curated as well as an extensive selection of analytics that help you understand your organization and its performance.
Ensure that all your meeting materials are accessible through an intuitive and user-friendly interface. Replace insecure emails with a secure, secure system that can record all board communications and eliminate the need for multiple sources for information. The top board management software will also protect your information using advanced cybersecurity features like encryption of data, two factor authentication and secure storage in the cloud. Look for a provider that offers first-class support, with 24/7 support via live chat or individual training for board members.
